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Office software Reviews
15,597 Reviews

Lotus Notes and Domino 8.0

12 months with messaging user licence: £84 inc VAT

Manufacturer: IBM

Our Rating: We rate this 4 out of 5

Lotus Notes 8.0 has a clean new look, logical menus, and customisable layouts.

Lotus Notes and Domino 8.0 isn't about new mail and calendar features. Rather, this release is about a paradigm shift in the desktop client. Your inbox is now home base for integrating all types of business applications. A lot has already been said about the programming model, Lotus Expeditor 6.1.1, which employs eclipse.org open standards. So let's spotlight the user experience and collaboration. Lotus Notes 8.0 has a clean new look, logical menus, and customisable layouts; for us, this design makes the client easier to use compared to Microsoft Outlook. Still, current Lotus Notes users should feel comfortable with the mail client, since it works much as before.

You see the familiar list of messages tagged with importance. However, now you can preview documents in a vertical pane to the right, and you can recall messages - two features that Microsoft Outlook has offered for ages. Where Lotus Notes now beats Outlook, though, is in its capability of arranging messages as a conversation thread - and these can span an entire mail file, not just your inbox. Just highlight one message and all related ones automatically become part of the thread. Moreover, we really liked how Lotus Notes can move the entire thread to a separate folder, which makes managing your mailbox much easier.

Lotus Notes Calendar isn't radically different. There's better colour coding of events, and you can see meeting invitations on the calendar before you accept them - here again, features that Outlook has included for a while. Contacts (previously called personal address book) are more visually appealing in the new release, with a business card view and hooks into instant messaging.

Like Outlook and Exchange 2007, Lotus Notes and Domino 8.0 makes good use of presencing. Hovering over a message shows if the sender is online and then lets you start an IM chat. But we find the IBM Lotus implementation more elegant than Microsoft's, and here's where Eclipse plays a big role.

Lotus Sametime instant messaging is integrated as a plug-in (written with Expeditor) that's accessed from an expanded sidebar. From the end-user standpoint, we found this arrangement greatly reduced screen clutter while providing quick access to many other features, including a minicalendar view and the new RSS feed reader.

The plug-in approach is also compelling from an IT standpoint. With relative ease, developers should be able to create plug-ins (with Lotus Domino Designer 8.0 or Eclipse-based tools) that mashup data from in-house systems (such as CRM and HR systems) and outside web services. There's also a Composite Application Editor to wire components together by dragging and dropping them into a compound application, which should speed development.

For search, Lotus Notes 8.0 has its own engine for IBM Lotus files, including email and other local Notes databases. Interestingly, integration with Google Desktop Search (if it's installed) allows a single query to display results from Lotus Notes, your desktop and the web.

Yet for real value, kudos to IBM Lotus for embedding ODF (open document format) editors for presentations, spreadsheets, and word processing, which you access without leaving Lotus Notes 8.0. We think this feature should especially benefit enterprises running multiple desktop platforms. Linux users of Lotus Notes 8.0 (and Mac users in 2008) can work on the same files as Windows users without special software or conversion steps that often cause ugly formatting problems.

In doing all this editing, it's likely you'll have a bunch of open windows. But that's not a big deal, since Lotus Notes 8.0 provides a thumbnail application viewer, which lets you quickly go to the open tab you want.

Lotus Notes and Domino 8.0 Expert Verdict »
Lotus Notes supports Microsoft Windows 2000 Professional and Microsoft Windows XP Professional
Red Hat Enterprise Linux 4, Update 3 on the desktop and Novell SUSE Linux Enterprise Desktop 10. Lotus Notes 7.0.2 is also expected to support Macintosh workstations running Mac OS X 10.4. Planned availability is for both IBM Power PC and Intel processor-based Macintosh systems
  • Ease of Use: We give this item 8 of 10 for ease of use
  • Features: We give this item 9 of 10 for features
  • Value for Money: We give this item 7 of 10 for value for money
  • Overall: We give this item 8 of 10 overall

IBM Lotus has delivered a significant upgrade that existing customers will embrace. Compared with competitors (such as Microsoft's unified communications and collaboration platform), Lotus Notes and Domino 8.0 appear less complicated for IT staff to manage and develop solutions around, providing opportunities for server consolidation while integrating various collaboration capabilities in a rich Web 2.0-style client. Notes and Domino 8.0 also provide important multi-platform support.

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