Easy Data Access' DocsVault Small Business Edition can help consultants, lawyers, and other businesses cut down on messy paper files.

DocsVault Small Business is an inexpensive client-server software provides useful tagging and search features for managing and tracking electronic documents and digitised files. DocsVault Small Business' only drawback is that it has no built-in OCR (optical character recognition).

You can import any electronic document from any networked disk connected to the DocsVault Small Business server. On client computers DocsVault Small Business adds a menu to several Office apps to help save documents to Docsvault. You can even scan documents and add them to the DocsVault Small Business database as Adobe PDF files.

DocsVault Small Business lacks OCR software for creating searchable text, however. DocsVault Small Business's Explorer view lets you tag documents for sorting in electronic filing cabinets, which you identify using custom-created or default labels.

DocsVault Small Business also allows you to save and track versions of documents, and users can check files in and out to prevent multiple people making simultaneous changes. DocsVault Small Business's Task Management feature helps you manage workflow. For example, it lets you send a draft document to a colleague.

DocsVault: Specs

  • Intel or AMD processor
  • Windows XP/2000
  • 512MB of RAM
  • 20MB disk space
  • Intel or AMD processor
  • Windows XP/2000
  • 512MB of RAM
  • 20MB disk space

OUR VERDICT

DocsVault Small Business would make a good entry-level document manager for small businesses needing to quickly file and find documents, and is inexpensive compared with competitors.

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