Here's how to manage business appointments using Outlook 2007's calendar.

Step 1

Step 1

Step 1 To access the Calendar view, click on its button in the bottom left of the screen. To add an appointment, go to the New icon in the toolbar and select this option from the drop-down menu. An appointment window will pop up. From here you can add the details of your appointment.

Step 2

Step 2

Step 2 Select the date and time for your appointment using the drop-down date and time menus. An appointment can run over several days or last just a few minutes. The time and dates selected will be automatically blocked out in your calendar. Check ‘All day event' if you don't want to specify a particular time.

Step 3

Step 3

Step 3 To ensure you don't miss your appointment, it's a good idea to set an alarm. To do so, click on the drop-down menu next to the alarm bell icon. You can add a colour-coded category by clicking on the Categories drop-down menu. Click All categories, Rename to give each category a suitable name.

Step 4

Step 4

Step 4 Type in any notes related to your appointment in the text box provided, then click on Invite Attendees to email the appointment to a friend or colleague. Click on Save and Close. Your appointment will appear on the calendar and you can hover over it for details or double-click on it to edit it.