Sharpen up your business' online presence by setting up a smart signature for emails in Outlook 2007.
Step 1 It's a good idea to sign off business emails with contact details and/or your signature (see Email etiquette, opposite page). Outlook can automatically display this information at the end of each message. Go to the main Outlook window and click on Tools, Options.
Step 2 From the Options window that appears click the Mail Format tab, then press the Signatures button. From here you can create and edit signatures for all your outgoing and forwarded messages, as well as signatures for your replies. To create a signature, simply click the New button.
Step 3 You'll be prompted to give your signature a name. This is useful if you use your email account for different purposes that require different signatures. Type in the name you want and then enter the details you want to appear. You can use the formatting tools to customise the signature.
Step 4 Once you've finished working on your signature, click Save to store it. The signature will then be automatically attached to any outgoing messages from the selected mail account. Alternatively, you can use the drop-down menus to attach it to your email messages.