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Formatting business email in Outlook 2007

Sharpen up your company's official emails

Sharpen up your business' online presence by formatting emails in Outlook 2007.

For the following workshop you will need: Outlook, which is included in the Business versions of Microsoft Office. Outlook 2007 on its own will set you back £99 inc VAT.

Step 1

Step 1

Step 1 If you're firing off a quick message to a colleague, there's no need to get fancy with your formatting. But if you want to use the medium for marketing or sales, take the time to make your email look special. To begin, click on the New Message button and select New Mail Message.

Step 2

Step 2

Step 2 Once the message window opens, click on the Options tab. For an easy way to format your message, choose one of Outlook's built-in themes. Click on the Themes icon and choose the one you want from those displayed. This will change the content of the message to match your chosen theme.

Step 3

Step 3

Step 3 If you're happy with an Office theme, you can apply it to all the messages you send. Return to the main Outlook window, select Tools, then click Options/Mail Format. Select HTML in the 'Compose this message' format options, then click on Stationery & Fonts. Choose Personal Stationery/Themes and click ok twice.

Step 4

Step 4

Step 4 If you don't want a predesigned theme, you can customise messages. To apply changes to a single message, click Format Text in the message window. Alternatively, use Quick Styles. Select the relevant text and hover over each style for a preview. Click on your chosen style and the text will be formatted.

Step 5

Step 5

Step 5 If you'd prefer to make the changes yourself, head to the Format Text view. Select the text that you want to change, then hover over any of the options to see what they do. To select an option simply click on it; your text selection will automatically be formatted accordingly.

Step 6

Step 6

Step 6 You can apply font changes to all of your messages. Follow Step 3 but, once you get to the Personal Stationery window, click on the Font button under 'New mail messages'. You can then tailor your font by choosing size, colour and other variables. Click ok twice and this will be applied to all your messages.


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