We use cookies to provide you with a better experience. If you continue to use this site, we'll assume you're happy with this. Alternatively, click here to find out how to manage these cookies

hide cookie message
80,259 News Articles

Three Steps To Productive Meetings

I'm new to the CIO role. How do I to make meetings more productive?

Always remember that meetings should work in service of an organization's agility and so should be similarly agile. Any significant shift in information and communications technology is a change-management challenge that requires good communication, coordination and collaboration. Meetings are the key to that. Prepare a mix of meeting types, organized on a schedule that clearly communicates what happens at which meetings and who attends. What's most important is that your agenda clearly states a meeting's goal and sets a time frame you can stick to.

Sometimes meetings can just be huddles. Consider a daily roundup of senior stake-holders. Yes, that's right, every single day. It can have a massive impact on reducing chaos, confusion and conflict. Many executives assume they can't afford to take the time every day but, after trying it for a while, realize they can't afford not to take the time. Morning meetings can be massive time savers and are best used to survey the status of projects, staff and operations.

Never underestimate the power of a good meeting. Well-designed, well-facilitated meetings can generate good participation so that people feel heard, and can dig into tough issues so that people feel hopeful. Good meetings can also improve trust, teamwork and agility. By being consistently organized in your approach to meetings, you will find that facilitating them becomes easy and their outcomes improve.

Mike Richardson is president of Sherpa Alliance, a management support business. He is also a chair of Vistage International, a global collaborative of CEOs.

Read more about staff management in CIO's Staff management Drilldown.

IDG UK Sites

Sony Xperia Z3+ release date, price and specs: The Xperia Z4 for the UK

IDG UK Sites

Why Intel’s vision of the future is a future I want to live in

IDG UK Sites

10 amazing, creative uses of tech – and the brands behind them

IDG UK Sites

Jony Ive 'semi-retired' into new role: kicked upstairs as Chief Design Officer