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2,862 Tutorials

How to automate online tasks with IFTTT

Save time by using If This Then That 'recipes'

There are so many useful websites and services on the internet that it can be a struggle to keep track of them all. Just keeping up with social media can mean updating Facebook, Twitter, Google+, LinkedIn, Pinterest and countless other smaller services. If only there was some way to add an element of automation to it all…

Step forward IFTTT – pronounced like gift without the ‘g’, and short for IF This, Then That”. This wonderful free service exists purely to make your online life easier by automating any task you regularly perform across a wide range of the most popular applications and services. And the best thing is that it’s totally customisable, so you can easily use ‘recipes’ other people have created or come up with your own.

See also: How to use the new Myspace

As you might have guessed by the name, IFTTT works in the same way as an IF statement in programming code. From the available channels – the name used to describe the services supported, such as Facebook or Twitter – you can set a trigger (the IF THIS part) and a resulting action (the THEN THAT part), which will all happen without your input.

For example, one of the most popular recipes on IFTTT is one that watches for any change to your Facebook profile picture (the trigger) and, when it detects one, automatically changes your Twitter profile picture to match (the action). You simply give IFTTT your Twitter and Facebook logins when you sign up and it handles the rest on the fly.

IFTTT’s many users have created some great recipes that you can use instantly. Send any starred Gmail messages directly to Evernote; when you’re tagged in a Facebook photo, send it directly to your Dropbox; get an automated email if it’s going to rain tomorrow; duplicate your Instagram photos in an “Instagram” album on Facebook. If you can think of it, and the services you need are in IFTTT’s 59 supported channels, you can probably do it.

See also: Get started with Evernote

IFTTT can be incredibly useful simply by using the recipes that exist, and you can have a whole host of them set up in minutes, as we’ll see in the walkthrough. But don’t let yourself be limited by what you can see; with a bit of imagination (and almost no real coding) you can set up a recipe for any obscure task you need.

See also: Share large files for free with Dropbox

Automate tasks using IFTTT

STEP 1: Go to www.ifttt.com and create a free account. You’ll be presented with a welcome screen explaining how IFTTT works – we’d recommend you take a few minutes to read this and understand the service’s capabilities.

IFTTT step 1

STEP 2: Don’t click on “Create your first recipe” yet. Instead click the Channels tab at the top, and you’ll see all 59 supported services. You can use any of these in your recipes, but you’ll need to have an account with some of them.

IFTTT step 2

STEP 3: To activate, say, the Dropbox channel, simply click on its icon, click the big Activate button, and follow the instructions to log in and connect Dropbox to IFTTT. The channel will turn from monochrome to colour, meaning it’s ready for use in a recipe.

IFTTT step 3

STEP 4: Once you’ve added channels for all the accounts you’d like to automate, click on the Browse tab and see if some of your common tasks already have recipes. Change the sorting to Popular to get some of the all-time favourites.

IFTTT step 4

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