Microsoft Word 2010 has always been far more than a word processor. We outline how to use it to produce a PDF newsletter for online and email distribution.
Step 11: Remove background clutter. Select an image and click the ‘Remove Background’ button to delete its background. The foreground is bound by a marquee, and the background is tinted purple. By resizing the marquee, or by clicking-and-dragging, you can add or exclude parts of the image.
Step 12: Full-screen preview. Select View, Full Screen to review the document in a clutter-free environment. Try setting the zoom to ‘Whole Page’ to see one page at a time, then adjust the text and image boxes as required. A ribbon at the top of the screen provides access to all the most important tools and functions.
Step 13: Proofing tools. Besides the usual spelling and grammar checks, Word now has a useful ‘Compatibility Report’ palette on the Toolbox that checks the document’s compatibility with other versions of Word. Clicking the Help button opens the help file, making it easier to understand and rectify each error.
Step 14: Publish online. PDFs are platform-neutral documents that are ideal for sharing as email attachments or on websites. Choose File, Save As, then select PDF. It’s a good idea to review the PDF on both a Windows machine and a Mac before distributing it, just to check it looks right.