We use cookies to provide you with a better experience. If you continue to use this site, we'll assume you're happy with this. Alternatively, click here to find out how to manage these cookies

hide cookie message
2,862 Tutorials

How to use software to manage business accounts

Handle your personal and business finances with Sage

Here's how to use Sage Instant Accounts to manage your business accounts, from tracking customers, invoicing and supplier tasks.

Accounting tasks in Sage Instant Accounts 16

Step 1. Sage Instant Accounts can be used for checking individual customers' credit. Double-click a customer record and select the Credit Control tab in the window that appears. Any displayed in red are over their credit limit. You can set target levels to ensure you're notified when this happens.

Sage accounting tasks step 1

Step 2. Click New Quotation to create a quote for an order. Individual quotations can have discounts or late-payment charges on them. You can also link invoices to items in the Product Invoice window. To send an invoice to a customer via email or mail, go to Customers, Invoice List, select the invoice and click Update.

Sage accounting tasks step 2

Step 3. As well as tracking money owed to you, Sage tracks what you owe to suppliers. To record invoices from suppliers, click Supplier and choose Batch Invoice. Enter each item on a separate line to make it easier to later identify what the invoice was for and to track your expenditure efficiently. Click Save when you've finished.

Sage accounting tasks step 3

Step 4. Your accounts must record money going out. To make a payment to a supplier, select Supplier and choose Make Payment from the Tasks menu. Select the supplier from the Supplier Payment window, add a bank account to pay from, then use the wizard to specify whether to pay by cheque or on account.

Sage accounting tasks step 4

Continues >>

IDG UK Sites

Nexus 6 vs Sony Xperia Z3 comparison: Lollipop phablet takes on KitKat flagship smartphone

IDG UK Sites

Why people aren't upgrading to iOS 8: new features are for power users, not the average Joe

IDG UK Sites

Free rocket & space sounds: NASA launches archive of interstellar audio on SoundCloud

IDG UK Sites

iPad Air 2 review: Insanely fast and alarmingly thin. Speed tests, camera tests, beautiful...