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2,651 Tutorials

How to use software to manage business accounts

Handle your personal and business finances with Sage

Here's how to use Sage Instant Accounts to manage your business accounts, from tracking customers, invoicing and supplier tasks.

Accounting tasks in Sage Instant Accounts 16

Step 1. Sage Instant Accounts can be used for checking individual customers' credit. Double-click a customer record and select the Credit Control tab in the window that appears. Any displayed in red are over their credit limit. You can set target levels to ensure you're notified when this happens.

Sage accounting tasks step 1

Step 2. Click New Quotation to create a quote for an order. Individual quotations can have discounts or late-payment charges on them. You can also link invoices to items in the Product Invoice window. To send an invoice to a customer via email or mail, go to Customers, Invoice List, select the invoice and click Update.

Sage accounting tasks step 2

Step 3. As well as tracking money owed to you, Sage tracks what you owe to suppliers. To record invoices from suppliers, click Supplier and choose Batch Invoice. Enter each item on a separate line to make it easier to later identify what the invoice was for and to track your expenditure efficiently. Click Save when you've finished.

Sage accounting tasks step 3

Step 4. Your accounts must record money going out. To make a payment to a supplier, select Supplier and choose Make Payment from the Tasks menu. Select the supplier from the Supplier Payment window, add a bank account to pay from, then use the wizard to specify whether to pay by cheque or on account.

Sage accounting tasks step 4

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