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2,862 Tutorials

How to: Time-saving tips for Microsoft Word

Work better in Office 2010


Office 2010 introduces new tools that improve the efficiency of the notoriously bloated productivity suite. Here, we look at time-saving tips for all versions of Office.


Step 3. Shuffling paragraphs around using normal cut-and-paste methods can be fiddly. To save time, place the cursor anywhere within the paragraph you want to move. Press Alt, Shift and the Up arrow to swap the paragraph with the one above it or Alt, Shift and the Down arrow to move it down.

MS Word step 3

Step 4. Tables can be tricky to edit and format. To release the text, highlight it, choose the Table tab and click Convert, Table to Text. When you've finished editing, separate your columns with Tab breaks and click Convert, Text to Table. You'll be presented with options to adjust the width of columns and rows in the table.

MS Word step 4

Step 5. If you want to create a document with some parts invisible to some readers, the Hidden text function is ideal. Select the text you want to hide, then click Format, Font and select ‘Hidden'. To view it, click Tools, Options, View and tick ‘Hidden Text'. To print the whole document select Options, Print and select ‘Hidden Text'.

MS Word step 5

Step 6. Microsoft Office comes with a number of document templates; if you can't find what you need, more can be downloaded from tinyurl.com/4oraj. Alternatively, create your own. To save a document as a template, choose Save As and select Document Template in the ‘Save as type' field.

MS Word step 6

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