The paperless office is yet to become a reality, which means print costs are a continuing issue. We look at how to be print-savvy to save paper and ink, plus when to PDF your documents instead
Print to PDF rather than paper
Step 1. A PDF is an exact electronic version of a document that‘s viewable on almost any device. A PDF protects the original document from editing by the reader, making the format ideal for marketing materials and digital magazines. Download and install the free version of Nitro PDF Reader.
Step 2. Nitro PDF Reader installs a printer driver that lets you export a document to PDF from any application’s Print menu. To create a PDF version of your document, simply choose File, Print and select Nitro PDF Creator (Reader) from the list of available printers. Press Print and enter a name for your PDF.
Step 3. For greater speed and convenience, Nitro PDF Reader offers simplified, one-step conversion. Drag your chosen document from Windows Explorer on to the Nitro PDF Reader desktop icon. The conversion will begin at once, with the resulting PDF saved to your desktop.
Step 4. As well as exporting documents to PDF, the software lets you view them – if you’re opening more than one then they’ll appear on different tabs. Longer documents can be viewed as multiple pages by selecting the Tasks tab and then choosing between Single, Continuous, Facing and Facing Continuous views.