We use cookies to provide you with a better experience. If you continue to use this site, we'll assume you're happy with this. Alternatively, click here to find out how to manage these cookies

hide cookie message
Contact Forum Editor

Send an email to our Forum Editor:

PLEASE NOTE: Your name is used only to let the Forum Editor know who sent the message. Both your name and email address will not be used for any other purpose.

Tech Helproom

It's free to register, to post a question or to start / join a discussion


Need to setup Company Email for small business


Likes # 0

Hello all,

I would like to hear peoples thoughts on the best way to setup email for my business.

My company have an email address info@... which we currently have forwarded to a hotmail account and we work out of hotmail... terrible I know.

We'd like to step it up a gear and be able to share the email account in Mircosoft Outlook (not Hotmail) across 2 different shops across London. We would ideally like to know when an email has been replied to or deleted .etc. across both shops which are in different parts of London.

We have a website, and web server with our hosting, not sure if this helps, I would assume it would have to be on a completely different server, I may be wrong.

It would also have to be secure

If anyone can point me in the right direction I'll be able to investigate the solution further

I really appreciate anyone's help and advice

Kind Regards James

Like this post

Likes # 0

I'd suggest you use your ISP's own mail service with IMAP protocol instead of POP3, then redirect your "own domain" mail to that address. Outgoing main can still use your personal domain address, but using your ISP's SMTP server.

With IMAP all messages, both sent and received, will be available to any computers that you connect to the server.

Like this post

Likes # 0

Setting up an email server is not for the faint hearted. There are however "tun key" options that may or may not suit your purposes.

One such solution can be found here.

If you want a secure email server, then you are looking at a whole different level. However, you could implement email encryption, which would require all users to encrypt their emails as part of the sending process. The problem with that is, they may not bother and simply send the email unencrypted.

Alternatively, you need to channel the whole process through something called a secure shell, otherwise known as SSH. You can find more information here.

The bottom line is, almost all conventional email is not secure. It can be relatively easily intercepted and read.

Don't expect to set-up a secure server in 5 minutes. You'll probably need many hours of reading and understanding to do it properly. And then you've got the on-going issues of security to monitor and address.

Like this post

Reply to this topic

This thread has been locked.

IDG UK Sites

Sony Xperia Z3+ release date, price and specs: The Xperia Z4 for the UK

IDG UK Sites

Why Intel’s vision of the future is a future I want to live in

IDG UK Sites

10 amazing, creative uses of tech – and the brands behind them

IDG UK Sites

Jony Ive 'semi-retired' into new role: kicked upstairs as Chief Design Officer