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sync imap with local pop3 outlook

rsturbo

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Posted June 2, 2012 at 12:14AM

i have pop3 outlook on my laptop with subfolders on inbox. i need to move (same email address) over to imap. how do i sync my current pop3 acc. in outlook 2007 to imap server - retaining subfolder file structure i have created already?

thanks for any help

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Woolwell

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Posted June 2, 2012 at 11:24AM

You do not sync your current pop3 account as such. Outlook 2007 will create a new inbox for every imap account. You can create sub-folders of each inbox and set up message rules so that e-mails are moved to the relevant sub-folder or to your old sub folders. But I wouldn't move to your old sub folders (file structure). The reason is that if you have sub-folder under the imap account then this is replicated on the server and automatically on every device (desktop, laptop, tablet or smartphone) that accesses it and all see the same structure.

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rsturbo

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Posted June 2, 2012 at 1:41PM

ok, thanks for reply.
"But I wouldn't move to your old sub folders (file structure). The reason is that if you have sub-folder under the imap account then this is replicated on the server and automatically on every device (desktop, laptop, tablet or smartphone) that accesses it and all see the same structure." that IS what i want. i need to be able to send/receive emails on any of my devices (ipad, iphone and laptop)and for them all to sync together thru the imap server. eg. i dont want to housekeep the same email accross multiple devices - i want to delete email off laptop then imap will automatically delete off iphone and ipad. is this correct?

how do i move the original pop structure (inbox and sentbox both with subfolders) currently on my outlook into the imap folder on my outlook?

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Woolwell

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Posted June 2, 2012 at 2:06PM

You can drag and drop the contents of your old structure into the new folders and they will then automatically appear on all of your devices.

When you delete an e-mail it will still appear on your laptop with a line through it until you purge the folder (found under the edit command on the toolbar). Each device will see exactly the same structure as on the laptop and when you delete then they will go from your other devices too. When you delete from your ipad then they will go to a trash folder (which is also visible on your laptop with the deleted email) and you have to remember to purge that from time to time too.

For archive purposes I drag and drop to my pop archive, these then show as deleted in my imap account and I then purge. (I have removed them from the server).

It's a good system but different from pop. Once you get used to it you should be fine. Hope this helps.

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rsturbo

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Posted June 3, 2012 at 10:32PM

thank you for reply. nearly there now.. if i delete from laptop then items are deleted from ipad and iphone. BUT when i delete from iphone or ipad the items are still in the laptop (even after purging all folders). is this a setting on the i devices somewhere. eg iphone; settings/ mail,contacts,calendars/accounts/account/advanced/mailbox behaviours/deleted mailbox i get the option put choose ON MY PHONE - Trash ON THE SERVER inbox, drafts, sent items, deleted items, deleted messages, junk e-mail. i have tried both on my phone and on the server. but i cannot get items to delete from laptop even tho i have deleted from iphone or ipad.

hope you can help.

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Woolwell

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Posted June 3, 2012 at 10:54PM

When I delete on my iPad then they are moved to the deleted folder and I have to purge from there. This is the same on the iPad, Android phone and desktop. Have you looked at the settings on the iPad for the imap account under advanced mailbox behaviours?

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Woolwell

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Posted June 3, 2012 at 10:58PM

Oops didn't read your post correctly. With the iPad I have set under advanced for deleted mailbox - on my iPad - Trash, on the server a tick by deleted messages.

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rsturbo

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Posted June 5, 2012 at 12:56AM

thank you so much. is there a way to set purge automatically? i take it its the box that says purge when changing folders?

thanks again for the help - much appreciated

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