Supress balnk lines in Word 2010?

  Simsy 17:08 12 Dec 10


I can't believe no-one else has encountered this, but I can't find a solution, or even a reference to it as a problem in Word 2010...

I have a database of addresses, in Excel.
I'm using Word 2010 to make a set of mailing labels.

The database has, (amongst others), the following fields;


Now in many cases Address3 is unpopulated, (and in some case Address2 as well).

I'm comfotable with the process for making the labels, but previously there was a way to "supress blank fields"... i.e. when a record had an empty Address3 field Word would just skip it, and NOT leave a blank line.

In Word 2010 I can't work out how to do this, so when I populate the labels some of them have a blank line between The "Address2" content and the "County"

Fortunately I have worked out a contrived workaround, but it's obviously not what should be needed.

Does anyone know how to achieve this; where is hidden the "supress blank fields" checkbox that I have used in a previous version, (Word 2000)?

Thanks in advance,



  VoG II 17:25 12 Dec 10

Hi. Does this work? click here

  Simsy 17:47 12 Dec 10

No, it doesn't work.
As per the original poster's comment at the bottom of that thread.

I can't believe no-one else has come across this!

Thanks anyway VoG™

I'd gladly welcome any other input.



  Simsy 18:36 12 Dec 10

I wondered if it was perhaps something to do with a duff template...

But I've ruled that out by eliminating it!



  Simsy 21:38 22 Dec 10

after lots of searching. There are lots of hits for this; loads of folk have a problem with this!

Anyway the answer is from this page;

click here

And I quote;
"it turns out that where you start inserting the fields makes a difference. First, turn on your show/hide button and you'll see two marks in your first label. Don't start at the paragraph mark. Start at the lower mark, it looks like like a small circle with 4 line marks. Update your labels and complete the merge. When i did it, all blank fields were gone. I hope this is clear."

I hope this helps someone in the future. I don't understand the relevant symbols at all... but this issue is now resolved!



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