Remove personal or hidden information
Before you give others a copy of the document, it's a good idea to review personal and hidden information, and decide whether it's appropriate to include. You may want to remove some information from the document and from the document file properties before you share the document with others.
Note If you save a document in a file format that can be read by a great number of programs besides Microsoft Word— for example, .txt, .htm, .mht, and .xml formats— any personal information described in this topic is easily viewed by anyone who has permission to open the file. By saving a document in a Word file format (.doc or .dot), even those individuals with permission to open the file cannot necessarily find personal information easily. For example, if changes to content are password-protected, only users who know the password can see who has been granted permission to edit certain parts of the document.
Where is personal or hidden information stored?
These properties include Author, Manager, Company, and Last Saved By.
Some Word features use the personal information in file properties. When you remove this information, these features may not work as desired. Removing personal information affects the following features:
Send to Mail Recipient (for Review)
Information Rights Management
Document Workspace sites
Letters and mailings
Comments (names are removed)
Metadata-based search engines, such as FindFast and Microsoft SharePoint Portal Server search engines (documents can be indexed by limited data only, such as content and title)
Other hidden information
For example, hidden text, revised text, comments, or field codes can remain in a document even though you don’t see such information or expect it to be in the final version. If you entered personal information, such as your name or e-mail address, when you registered your software, some Microsoft Office documents store that information as part of the document. Information contained in custom fields that you add to the document, such as an "author" or "owner" field, is not automatically removed. You must edit or remove the custom field to remove that information.
Remove personal information from file properties
When you use this procedure, the following personal information is removed from your document:
File properties: Author, Manager, Company, Last saved by.
Names, date, and time associated with comments (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.) or tracked changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.): Names are changed to "Author." Date and time are removed.
Routing slip: The routing slip is removed.
The e-mail message header that's generated with the E-mail button is removed.
Versioning: The name under Saved by is changed to "Author."
On the Tools menu, click Options, and then click the Security tab.
Select the Remove personal information from file properties on save check box.
Save the document.
Remove other hidden information
Remove hidden information by checking the following features: